Occupancy Rate is the proportion of a space or workstation capacity occupied during a defined period.

What it means in a workplace context

It may be measured through sensors, bookings, observation or access data using a clearly stated definition.

Why it matters

It supports capacity decisions when analysed by day, time, team and setting.

Questions to ask

• What decision or requirement does Occupancy Rate support?
• Which evidence or record is required?
• Who owns the information and keeps it current?
• How does it affect furniture selection, service or future change?

Applying the concept

When Occupancy Rate appears in a project brief, define the users, space, timing, owner and decision it affects. State how the requirement will be tested at design, installation or post-occupancy review.

Related Myntwork resources

• Office Planning & Procurement
• Office Fit-Out Process
• Choosing Office Furniture

Using the term in procurement

When Occupancy Rate appears in a procurement document, explain what suppliers must provide and how the response will affect evaluation. Avoid requesting evidence that is not used in the award decision, and distinguish mandatory requirements from preferred information.

After delivery, verify that promised documents, services or product information were supplied. A controlled handover and clear ownership make the term operational instead of leaving it as wording in the original quotation.