Space Planning is the arrangement of functions, people, furniture and circulation within an interior.

What it means in a workplace context

Office planning uses headcount, activities, room demand, accessibility, technology and building constraints.

Why it matters

It ensures furniture fits the complete operational requirement rather than floor area alone.

Questions to ask

• What decision or requirement does Space Planning support?
• Which evidence or record is required?
• Who owns the information and keeps it current?
• How does it affect furniture selection, service or future change?

Applying the concept

When Space Planning appears in a project brief, define the users, space, timing, owner and decision it affects. State how the requirement will be tested at design, installation or post-occupancy review.

Related Myntwork resources

• Office Planning & Procurement
• Office Fit-Out Process
• Choosing Office Furniture

Using the term in procurement

When Space Planning appears in a procurement document, explain what suppliers must provide and how the response will affect evaluation. Avoid requesting evidence that is not used in the award decision, and distinguish mandatory requirements from preferred information.

After delivery, verify that promised documents, services or product information were supplied. A controlled handover and clear ownership make the term operational instead of leaving it as wording in the original quotation.